Workflow Management in SharePoint 2010

SharePoint Server 2010 allows for businesses and organizations to automate common workflow processes and streamline business practices. A common workflow example is shown below:

Creating workflows take time…we recommend using a commercial flow chart program, such as Microsoft Visio to create a comprehensive overview of the process you are attempting to automate leveraging SharePoint services.

My Sites with SharePoint

My Sites are a personalized area within the SharePoint 2010 Server environment where users can store, manage, and create content and documents for sharing at a later time. My Sites are versatile because they allow the end user to personalize the way they work to fit their own individual needs while remaining productive and informed with add-ons such as web parts that display their Outlook information.  

SharePoint can manage document versioning, drafting, review, approval, and publication.  Notification emails can be sent to the next user in the approval workflow when a document is ready and the document can be reviewed in Microsoft Word, Microsoft Outlook, or through a HTML browser before signing the task off. 

As part of the Document Management functionality of SharePoint documents are stored in Document Libraries which can include documents such as Microsoft Word and Excel files, Adobe Acrobat, drawing files, graphic files, and media files.  Document Libraries have many traditional file storage processes but with additional functions such as allowing users to 'check out' and 'check in' documents to named individuals and the collection of metadata regarding the documents to aid filtering and searching.  SharePoint is not a replacement for a traditional file storage system but is best used where specific controls or processes are required with a selected subset of documents. 

Team Collaboration

Whether the team is a project team in the same office or a group of people in different locations around the world SharePoint can deliver a framework for easy collaboration for team members.  It can provide a central area for collaborating on document development, information sharing, task lists, calendars and project plans. Advanced
usage of Microsoft Office Project Server can be integrated to deliver a highly functional project team.

Records Repositories

Part of the regulatory compliance requirements in a number of industries now require that companies maintain a repository of 'original' documents, where the content of the original document cannot be disputed.  SharePoint introduces a Records Repository function that allows the submittal of documents to an organized store that records the date of submittal and keeps an accurate representation of the original document.  Documents can also be submitted as part of the automated workflow associated with the authorization and publication of new documents.

SharePoint 2010 Portal Solutions in Just 30-Days

 A portal is a way of consolidating various types of information system onto a single screen, normally displayed in a number of small windows.  They are often personalized to the specific user such that someone working in the Sales Department would have a different set of portal elements (windows displaying information) in their portal view than a person in the Finance Department might have in their portal.  The Sales person might have a graph of Sales this month; a list of their current Sales Leads; a summary of the latest news from the company Intranet; and a summary of their Inbox.  The finance team member may have a window showing overdue invoices and collections statistics but also have the same intranet and inbox windows as the sales person.  Portals are one of the key types of solution that can be implemented with SharePoint 2010. 

Contacting Exiis Corporation

Exiis Corporation provides complete consulting and emergency support services to organizations of all size. Our team is consists of Microsoft Certified Professional .Net developers who can personalize and customize your environment to meet your individual requirements. Our admin team consists of enterprise-class administrators who plan, manage, and deploy SharePoint solutions on a daily basis. For immediate consulting and support services, contact Exiis Corporation at 1-877-752-1122 or email support@exiis.net for additional information.